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Change queue, owner or forward a ticket in RT

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Change queue

As a case handler, you may need to move tickets to other queues. This is common in situations where the ticket was submitted or created in the wrong queue, or where the ticket needs to be escalated to another group.

Access to the ticket after transfer

After the ticket has been moved, you may no longer have access to it, determined by whether you are a case handler in the new queue or not.

  • If you are a case handler in the queue you are moving to:
    You will still be able to see and take the ticket, as well as respond to and process the ticket as usual.
  • If you are not a case handler in the queue you are moving to:
    You will receive an error message stating that you do not have access to view the ticket, and you must then allow the case handlers in the new queue to take over the ticket.

How to move the ticket

  1. Stand in the ticket you wish to transfer.
  2. Go to the Basics tab in the ticket.
  3. Select the queue you wish to transfer to in the Queue field, and press Save Changes. If the field is a text field instead of a dropdown menu, you must clear the queue name and start typing the name of the queue you want to move to for options to appear.

    Details menu, red ring around the field for changing queue.

 


Change owner

You may need to transfer a ticket from yourself to another case handler. This is so the other person can continue working on the ticket. 

The person you are transferring the ticket to must have access to the queue where the ticket is located.

  1. Stand in the ticket that will change owners. 
  2. Click on People in the upper right corner, or look under the People field in the ticket. 

    Red ring around the two places where you can access the people menu.

     

  3. In the Owner field, you can search by first name, last name, and username. Click Save Changes at the bottom right of the page when you have found the correct person. 

    Red ring around where to enter username/name for the new owner of the case.


Forward ticket

Sometimes you need to send a ticket to someone who does not work with queues in RT, or other externals. When you forward a ticket, the correspondence and what you write when forwarding will be included in the email sent. 

  1. Click on Actions -> Forward 

    Red ring where to click to forward a case.

     

  2. When you are in the forwarding menu, you must first enter the recipients' email (1) and then click on the email in the dropdown menu (2). The address will then populate the To field. Finally, click on Forward message and return (3).

    Three red arrows pointing to where you fill in the email address and proceed to forward the case.

 

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Published July 11, 2025 2:26 PM - Last modified July 14, 2025 10:01 PM