Areas of use
You must stay within the amount limit, and follow the criteria for use which are specified in more detail below. If you are in doubt as to whether you can use your operational funds for a specific purpose, clarify this in advance with the Head of Department or Head of Office.
The limit is up to NOK 25,000 per fiscal year.
The operational funds can be used for:
- Work related travel
Travel, accommodation, participation fee in connection with business travels (conferences/seminars). Always consider whether digital participation is an alternative to physical attendance. - Academic literature
- Proofreading and translations
If you need proofreading or a translation service, you are encouraged to first UiO's digital tools. See for instance this one: Autotekst – speech to text with Whisper from OpenAI - University of Oslo - Course fee
Language courses, work courses - Membership fee in academic organisations
- Certain types of IT-equipment and services
Contact the Head of Office before making any purchases and justify the need. Approved equipment must be purchased by the local IT department, and it belongs to the SAI. All equipment must at all times have UiO's current operating setup. Examples:- External storage media/hard disk, see UiO's storage guide
- Software for which there is no UiO agreement
NOTE: The purchase of photo/film equipment must be cleared with the the head of office before purchase. All reimbursed equipment belongs to SAI. Equipment purchased without an agreement will not be reimbursed.
NOTE: Expenses for childcare/travel expenses for family can be covered in special cases, and upon advance agreement with the Head of Department. Travel costs for family can be covered tax-free provided that the trip is required by the employer and that it would otherwise not be possible to complete the trip.
Use of operational funds on field work
Fieldwork is not considered business travel when it comes to which costs are covered. It is considered a stay abroad, and only extraordinary and double expenses are thus covered.
You can get the following expenses covered*:
- Visa
- Vaccines
- Research permit
- Transport to and from and in the field
- Field assistance / interpreter
Expenses for general living costs are not covered, such as food, as these are expenses you would also have if you were at home.
By agreement, you can have double costs covered (for example documented housing costs both at home and at the field site), and extraordinary costs for e.g. protective equipment.
NOTE: All expenses must be documented with receipts.
*Provided that you have the budget for it.